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Farm admin is the part of farming nobody enjoys. Health and safety records, compliance paperwork, supplier correspondence, NZTA logbooks, MPI requirements. AI can't do it for you, but it can make the drafting 10x faster.
"Write a practical health and safety checklist for a [type — dairy/sheep/beef/cropping] farm in New Zealand. Cover: daily machinery checks, chemical handling, animal handling risks, visitor/contractor management, and emergency contacts. Make it specific to NZ farming conditions. Format as a daily/weekly/monthly checklist."
Important: This is a starting point, not a compliance document. Verify against WorkSafe NZ and your industry body's requirements. But AI gives you 80% of the structure in 30 seconds.
"I need to write a letter to [MPI/my regional council/my district council] about [issue — e.g., a resource consent application, a compliance query, a nitrogen reporting question]. Here are the key details: [list them]. Write a formal, clear letter that covers all the points and is easy for a council officer to understand. Under 300 words."
"I have these farm records for [month/season]: [paste or describe your notes — rainfall, stock numbers, treatments, maintenance]. Organise them into a clean monthly summary I can keep for compliance purposes. Include: key activities, dates, and any issues."
"Write an email to [supplier name] ordering [products/quantities] for my farm in [region]. I need delivery by [date] to [address/drop-off point]. Ask about bulk pricing and delivery to a rural address. Professional, under 80 words."
"I need to compare [supplier A] and [supplier B] for [product — e.g., fertiliser, feed, fencing materials]. Supplier A: [price, terms, delivery]. Supplier B: [price, terms, delivery]. Write a comparison for a NZ farmer. Consider: price per unit, rural delivery costs, minimum order, and seasonal availability."
"I'm planning next year's budget for my [type] farm in [region]. Here are my expected income and costs: [list them]. Help me structure this into a simple annual budget with monthly breakdowns. Include: expected revenue, operating costs, capital expenditure, and a contingency line. I'll adjust the real numbers."
"Based on these expected income and expense timings: [describe when you get paid — e.g., milk payments monthly, stock sales in autumn, costs spread year-round], write a simple cashflow projection for the next 6 months. Identify any months where cashflow might be tight."
Note: AI doesn't know your actual financial data. Use it for structure and formatting, then fill in real numbers from your accounting software (Xero/MYOB).
"I need to hire a [role — farm assistant/manager/contract milker] for my [type] farm in [region]. Write a job description covering: key responsibilities, skills required, what we offer, and how to apply. Make it realistic for NZ farming. Under 250 words."
"I'm engaging a contractor for [work — fencing, harvesting, building] on my farm in [region]. Write a basic contractor agreement covering: scope of work, timeline, payment terms, health and safety requirements, and insurance. Note: I'll have this reviewed properly, I just need a starting draft."
Important: Always have legal documents reviewed. AI gives you a starting draft, not a binding agreement.
Pick a time each week (Sunday evening, Monday morning — whenever works). Spend 15 minutes:
AI does the drafting. You do the decision-making. 15 minutes instead of 2 hours.
Key Takeaways