Residential jobs come from word of mouth. Commercial jobs come from tenders and proposals. The difference between winning and losing a commercial roofing tender is often not the price — it's how professional the proposal looks. AI can draft a tender response in 30 minutes that looks like it came from a company 5x your size.
"I'm a roofing contractor in [city], NZ, responding to a tender for [scope — e.g., re-roofing a commercial building, roof maintenance contract, new build roof installation] at [property/location]. The tender requirements are: [paste or summarise the key requirements]. My company: [years] years experience, [number] staff, RANZ member, [relevant qualifications/credentials]. Our approach: [brief description — e.g., long-run steel, membrane, tile]. Write a professional tender response covering: company profile, understanding of requirements, proposed methodology, timeline, health and safety approach, team qualifications, and why we're the right choice. Under 800 words, professional but not corporate."
If you're approaching commercial clients, architects, or project managers:
"Write a capability statement for my roofing company. We're based in [city], have been operating for [years] years, specialise in [roof types/services], have [number] qualified roofers, are RANZ members, and have completed projects for [types of clients — e.g., schools, commercial buildings, body corporates]. Include: who we are, what we do, our credentials, our approach to health and safety, and our point of difference. Professional, under 400 words. Suitable for sending to architects and commercial clients."
"I'm a roofing contractor in [city]. I inspected the roof at a [property type — e.g., apartment complex, commercial building] for the body corporate. The roof is [condition description]. I'm recommending [work — e.g., full re-roof, partial repair, preventive maintenance]. Write a proposal to the body corporate committee covering: current roof condition, why action is needed, proposed scope of work, timeline, cost estimate range, warranty information, and why they should choose us. Professional, clear, suitable for a non-technical audience. Under 500 words."
"I'm a roofing contractor in [city]. I want to propose an annual roof maintenance contract to [client type — e.g., a school, commercial property owner, property management company]. The contract would cover: [bi-annual inspections, gutter cleaning, minor repairs, priority callout for leaks, annual condition report]. Write a professional proposal covering: what's included, pricing structure, benefits of preventive maintenance vs reactive repairs, terms, and how to get started. Under 400 words."
"I submitted a [tender/proposal] to [client name] on [date] for [project description]. I haven't heard back. Write a professional follow-up email (under 100 words) that checks if they need any additional information, confirms our interest in the project, and offers to meet to discuss any questions. Not pushy — just maintaining contact."
After finishing a commercial job:
"I just completed a roofing project for [client] at [address]. The job was: [scope]. It took [timeframe]. We installed [materials]. There were [any variations/changes from original scope]. Write a professional project completion report covering: scope of work completed, materials used, any variations, warranty details, maintenance recommendations, and a thank you for the opportunity. Suitable for the client's records and our portfolio. Under 300 words."
Key Takeaways