Save these in a notes app on your phone. Each one takes 30 seconds to fill in and saves 5-15 minutes of writing. That's 1-5 hours saved per week.
"I'm a roofing contractor in [city]. I inspected a [roof type] at [address]. [Square metres], [pitch], [condition]. Need: [materials]. Labour: [workers] for [days] at $[rate]/hr. Write a professional quote with line items, GST, 30-day validity. I'll adjust the numbers."
"I sent a quote to [name] [time ago] for $[amount] for a [roof type] job. No response. Write a friendly follow-up under 80 words. Offer to come back and look again."
"Doing a [roof type] job for [name] in [suburb]. Found [issue]. Extra work: [materials] + [hours] at $[rate]/hr. Write a variation quote explaining what we found. Honest, clear, not aggressive."
"Customer's roof damaged by [event] at [address]. Damage: [description]. Repair: [scope]. Write a formal insurance quote with date, damage description, itemised costs, GST, 30-day validity."
"Roofing job at [address], [date]. Site: [access, height, hazards]. [Number] workers. Write a site-specific H&S plan: hazards, controls, fall protection, emergency procedures, PPE."
"Create a hazard register for a roofing job: [property type], [storey] storey, [hazards: height, power lines, public access]. Table format: hazard, risk level, controls, responsible person."
"Write a 5-minute toolbox talk for my crew at [suburb]. Job: [roof type] [work]. Hazards: [list]. Cover: what we're doing, hazards, controls, emergency contacts. Practical, not corporate."
"Inspected roof at [address]. Notes: [paste observations]. Write a professional inspection report: condition, issues, recommendations, priority, cost range. For the property owner."
"Text to [name] confirming I'll be at [address] at [time] on [day] for [job]. I'm a roofing contractor. Friendly, under 30 words."
"Text to [name]: running [minutes] late due to [reason]. New ETA [time]. Apologise briefly. Casual but professional, under 40 words."
"Finished a [roof type] job at [name]'s property in [suburb]. Write a message: thank them, confirm what was done, mention invoice sent. Under 60 words."
"Customer [name] is [days] days overdue on $[amount], invoice #[number]. Write a firm but professional email: payment overdue, invoice attached, when can I expect payment. Under 100 words."
"Customer [name] complained about [issue] with [work] at [address]. Their message: [paste]. Write a calm response: acknowledge concern, don't admit fault, offer to inspect, keep it positive. Under 120 words."
"5-star review: '[paste]'. Write a genuine thank you. Mention RANZ membership. Under 50 words."
"[star]-star review: '[paste]'. Professional response: acknowledge, invite to contact directly, we take feedback seriously as RANZ members. Under 80 words."
"Responding to a tender for [scope] at [location]. Requirements: [list]. My company: [years] years, RANZ member, [qualifications]. Write a tender response: company profile, methodology, timeline, H&S, team. Under 800 words."
"Write a capability statement for my roofing company in [city]. [Years] years, specialise in [roof types], RANZ member. Cover: who we are, what we do, credentials, H&S approach. Under 400 words."
"Propose annual roof maintenance to [client type]. Contract covers: [inspections, gutter cleaning, minor repairs, priority callout, annual report]. Write a proposal: what's included, pricing structure, benefits. Under 400 words."
"I'm a RANZ roofing contractor in [city]. Write a Facebook post about [topic — recent job / tip / local business]. Mention RANZ membership. Call to action for quotes. Under 120 words."
"Email to [supplier] requesting pricing for [materials]. Need [quantity] for a job in [suburb]. Ask about trade pricing, delivery, availability this week. Under 80 words."
Never put customer names, addresses, or financial details into free ChatGPT. Use placeholders like [CUSTOMER NAME] and [ADDRESS]. Fill those in yourself after AI generates the draft. If you handle customer data regularly, upgrade to ChatGPT Plus ($30/month) which has better data protection.
You've read this course. You have 20 prompts. Now do one thing:
If it saves you time, you've got your first AI tool. If not, try a different prompt. One of them will work for you.
Key Takeaways
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